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Secretary II - Develpment
The Human Resources Department announces the position of Secretary II reporting
to the Vice President for Development.
Responsibilities include:
coordinate
and schedule internal and external meetings and events; manages the Vice
President's calendar; preparing communications for the Vice President (such as
letters, emails, presentations and reports); keeping and reconciling budget
reports and records including reconciling expense reports and invoices, Purchase
Orders with Oracle Financials and TM1, tracking student worker hours, etc.;
assists in arranging meetings, presentations, events and other departmental
activities as directed; works with internal and external constituents; answers
routine questions, distributes mail, schedules and arranges appointments;
supports Institutional Advancement by contributing to or assisting with special
events for the Development, Alumni, public Relations and Institutional
Advancement teams which may include invitation list generation, distribution of
invitations, receiving and tracking RSVPs, mailings and some event logistics,
and includes working some events in the evenings or on weekends; assist with
routine follow-ups required for donor solicitations and stewardship activities;
order and maintain general office supplies for the Development Department; and
performs related duties.
Requirements:
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Associates Degree or equivalent work experience.
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Minimum of three (3) years of office/administrative experience, preferably
in an office setting.
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Proficient knowledge of computers and database packages including Google
Docs and Microsoft Office packages.
A willingness to develop additional computer skills, adjust to other
updated technology as required; will need to learn and utilize specialized
database management and e-marketing software packages used regularly by
Institutional Advancement and Development operations.
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Understanding and commitment to confidentiality. Attention to detail and
conscientiousness around financial and confidential materials and
information.
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Detail oriented with strong organizational and communication skills; ability
to multi-task. Ability to prioritize work and juggle multiple deadlines in a
fast-paced work environment; able to follow direction but also work
independently, making sound decisions in order to keep projects moving and
apply strong problem-solving skills to be proactive about new processes for
the supervisor¿s review when appropriate.
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Excellent grammar, spelling and typing skills; ability to learn new
technical concepts quickly.
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Strong communication, interpersonal and organizational skills. Ability to
interact effectively with publics including senior executives and
high-ranking officials as well as alumni, donors, trustees, students,
parents, professors, etc.
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Customer service / student focused; ability to collaborate well with other
staff and managers.
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Ability to work some events on evenings and
weekends as required.
Non-Exempt
Internal Application Deadline:
May 23, 2013
External Application Deadline:
Until Position Is Filled
Starting Date:
As Soon As Possible
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