Robert Morris University has an administrative policy relating to in-kind gifts from external sources. In-kind gifts are non-monetary gifts that are offered to the University by external agencies.
These gifts cannot be accepted by University personnel until the procedures contained in the policy are followed. These procedures are meant to protect the University from accepting in-kind gifts that have no value to the University or require special storage and/or maintenance cost.
When a potential donor contacts any member of RMU staff, wishing to make an in-kind gift to the University the staff member is required to:
• Review the gift to determine if there exists a University or department need for the item.
• Contact the Associate Director, Corporate and Foundation Relations for an “In-Kind Gift Documentation” form.
• Complete the form and have it signed by the Department Head, the Dean and the Provost and Senior Vice President for Academic Affairs.
• Return the completed form to the Institutional Advancement Office.
The Senior Vice President for Institutional Advancement will review the in-kind gift documentation and, if necessary, discuss the proposed gift with the appropriate individuals. The in-kind gift may or may not be accepted. The Department Head, the Dean and the Provost and Senior Vice President for Academic Affairs will be notified of the University’s decision, and if accepted, a gift receipt will be provided to the donor. If accepted, a copy of the “In-Kind Gift Documentation” form will be provided to the Accounting and Financial Services Department and the gift will be recorded as an asset of the University.