Student Employment Program/ Work Study
This program coordinates on-campus and off-campus work-study opportunities, as well as graduate assistantships. On average, over 400 students work on campus each year in a variety of offices and departments. Off campus, some opportunities exist for students to work with local non-profit organizations as part of the Student Employment Program.
Federal Work-Study is granted to students, based on need. It is a grant, not a loan, and does not have to be repaid. Eligible students can choose to work on-campus or off-campus with an approved non-profit or community service agency. University Student Payroll (USP) is funded to students by the University. It is not need-based, and students can work only on-campus. It, too, is a grant, not a loan.
Work-study jobs are not guaranteed. Money is only awarded when a student obtains a position. The process to look for a work-study position is as follows:
- Search opportunities posted on Talent Track.
- Complete the Profile and Application online and submit to any jobs that interest you.
- Interview for positions when contacted by potential employers.
- Once you have been hired, if you never worked on campus before, you will need to complete the Onboarding materials through Talent Track. You must print the I-9, W4 and Local Residency Tax forms and bring them to the Center for Student Success and Personal Development with your ORIGINAL forms of identification.
- The list of acceptable documents for the I-9 can be found here.
- Students who have previously been on the Robert Morris University payroll do not need to complete these forms again unless any of their information has changed.
- Students may not begin working until all paperwork is completed and they are notified by their hiring manager.
The payroll period runs from the 16th of the prior month to the 15th of the current month, and those hours worked are paid on the last working day of the current month. For example, for the month of September, if you are an hourly employee, you will be paid on the last working day of September for the hours worked from August 16 through September 15. Likewise, for the month of October you will be paid for hours worked from September 16 through October 15. The month of December will be slightly different because there is an early pay date in December due to the break. An email will be sent to student managers in early December regarding December cut-off dates. All other months follow the same example as stated for September and October.
Job Postings & Application Process
- Student Employment Program positions are posted in Talent Track
- Student Employment Program Tip Sheet
Accepting an Offer, Onboarding & Time Entry
- Accepting an Offer and Viewing the Onboarding Portal - Video
- New Hire Paperwork
- Filling out the New Hire Paperwork - Video
- List of Acceptable Forms of Identification
- Time Entry
- Multiple Positions Time Entry
- Accessing Pay Statements from Home
- Accessing Pay Statements from RMU
Hiring Manager Resources
- Amount of Jobs/Hours a Student May Work
- The Student Employment Procedure limits the hours a student may work to eliminate the possibility of academic strain and give more students the opportunity to work on campus.
- Students are limited to 20 hours per week. Students may NOT work more than 950 hours per calendar year.
- During breaks, students can work 40 hours per week, at the supervisor’s request. Summer hours count towards the limit of 950 per calendar year.
- Talent Track – post an on-campus Job
- Training Guides – learn how to use Talent Track
- Unhiring/Extending Employment – make wage changes for students
- Time Management – log in to manage student employees and their time entries
- Time Approvals – learn now to approve student time entries in the time entry system