Office of the Registrar - International Students

Graduation Application and Information

Robert Morris University posts degrees three times a year:  May, August and December.

A degree is not automatically awarded when degree requirements are met.  Each candidate must submit an application for graduation to the Registrar's Office the semester before they plan to graduate.  

Students may apply for graduation online by logging into their Sentry account, then accessing the Banner system and selecting the 'Apply to Graduate' link located on the left side menu.

A student completing a certificate credential must either download or print and complete the Certificate Application. 

Once all of the required documents have been submitted, the Registrar's Office will begin the degree audit process.  Students who are lacking a requirement to graduate will receive an email alerting them when the final audit is completed.

Commencement is conducted in May of each year. All undergraduate and graduate students who have completed graduation requirements the prior August and December or who expect to complete graduation requirements in May are eligible to participate in the commencement ceremony. Participation in the commencement ceremony does not indicate that graduation requirements have been met.  Students may visit the Commencement website for further details regarding the ceremony.

At the end of each semester an audit of each degree application is conducted and if all requirements have been completed, a degree is awarded. If the audit shows deficiencies in completing degree requirements, an email is sent to the student identifying the deficiencies.  

Name Changes

It is strongly recommended for international students to match the name printed on their diploma to the exact name as it appears on your passport for visa, insurance or other official verification purposes. Various international governments and verification agencies will not accept a student’s diploma as an official document if the name does not match the name on the University record and passport.

Address Changes for Mailing a Diploma

Diplomas are mailed within 8-10 weeks of the end of the semester.

During your final semester, ensure that all three addresses on record are the same address for the purpose of mailing your diploma. If you change your address after degree conferral, you will be responsible for the postage of remailing your diploma when it is returned to the manufacturer. You must remit a check or money order prior to the re-mailing of your diploma.

Remit payment to:
Robert Morris University
Office of the Registrar
6001 University Boulevard 
Moon Township, PA 15108

Domestic mailing will be charged USPS fee of $10.00.
International mailing will be charged FedEx fee of $50.00.

Diploma Issuing & Apostille Information

Diploma Replacement 

Undergraduate and graduate students may request replacement copies of their diploma from the Office of the Registrar. By completing the form, replacement diplomas can be ordered by the graduate only. Please allow 6-8 weeks for processing.

If your name has changed since you graduated, your diploma will still read your name as of when you graduated from Robert Morris University unless you formally request a change of name. 

Apostille Information

The apostille ensures that public documents issued in one signatory country will be recognized as valid in another signatory country. The sole function of the apostille is to certify the authenticity of the signature on the documents; the capacity in which the person signing the document; and the identity of any stamp or seal affixed to the document.

The University Registrar currently makes the following general documents available for the apostille process: diploma, transcripts and enrollment/degree certification. If you require this service, please note details for your apostille on your signed documents request and submit it to the attention of the Office of the Registrar. Given the additional complexity of notarization, please allow one week for processing transcripts and certifications, and up to six weeks for replacement diplomas.

Apostille Request Form

Frequently Asked Questions

What do I need to do to get my diploma or transcript notarized?
It is required that the original documents are present—an official transcript must be ordered and an original diploma presented or mailed to the Office of the Registrar. We cannot notarize scanned or printed copies of your documents. The Office of the Registrar will make a certified copy of the diploma to send with the notary certificate to the address you provide and return the original to you. The official transcript will remain sealed and sent with the notary certificate to the address you provide. For original diplomas and transcripts, processing takes about one week.

You will be required to present photo ID to submit your request in person. Requests submitted by mail or electronically must be accompanied by a scanned copy of your RMU ID, passport or state-issued photo ID.

What if I don’t have my original diploma for you to notarize?
If you do not have access to your original diploma, a replacement diploma may be ordered. If ordering a replacement diploma, please allow 4–6 weeks for processing.

How long does the notarization process take?
Processing takes about one week for all documents. 
For additional questions, please contact either 412-397-6230 or

Letter of Verification

Education verifications are official documents from the RMU Office of the Registrar. Verifications are printed on RMU letterhead and includes the Office of the Registrars legal seal and the University Registrars Signature. 

Education verifications provide information regarding enrollment status including the following information:

  • Name
  • Degree Program
  • RMU ID number
  • Semester 
  • Start and end dates for each semester
  • Course credit load
  • Anticipated graduation date
  • Enrollment status (full-time, part-time)
  • Degree conferral (for students who have finished all completed course work)

How create your letter of verification:

  • Log into sentry secured services 
  • Under the academics tab click “verification letter”
  • Choose the term which you wish to create the letter for
  • Choose what you choose to add to the letter from drop down menu
  • Print letter or save as PDF to send to appropriate recipient 

Please note: Education verifications are not transcripts and do not contain a complete list of courses, grades and QPA for each term. If you require this information, please request a transcript.


Transcript requests must be submitted online only by signing into Sentry Secured Services.  Please contact 412-397-6237 if you last attended before 1980.
Please note: Transcripts may not be ordered over the phone, by email, or by a third party. All transcript requests must be submitted online.  

Do you know your student login information?

  • Log into your account through Sentry Secured Services 
  • Under the “Academics” section, click “Request Transcript”
  • Follow the prompts to complete order

Do you know your student ID number?

  • Go to Transcript Page
  • Click “use student search” to create an account
  • Follow the prompts to complete order

Transcript Fees & Processing Details

  • For an Electronic Transcripts the cost is $8 per request.
  • For domestic delivery for Paper Transcripts the cost is $12 per request. 

Additional pricing per copy of official transcripts for expedited & international: 

  • USPS – International $5.00
  • FedEx Overnight Domestic $25.00
  • FedEx International Priority $47.50

Most eTranscripts are processed within 3 hours of placing your order, although some circumstances require additional processing time. 

Traditional paper transcripts are processed and mailed via US postal service within 5-7 business days. (This does not include weekends or holidays.)

All Financial obligations to the University must be met before a transcript will be released. If a hold prohibits release of the document, an error message will contain relevant instructions for addressing these holds.

For current students: Please be aware that degrees are posted within 7-10 days of final grades being posted. Please refer to your checksheet to verify that your grades and degree have been posted prior to ordering your transcripts.

All transcripts issued are Official, bear the University Registrar’s signature, and are printed on secure paper.