Confidential Information

1.0 Policy
1.1 It is the policy of Robert Morris University that employees are to maintain the confidentiality of all information concerning students, alumni, employees and University business.

2.0 Scope
2.1 This policy applies to full-time, regular part-time, and part-time employees.

3.0 Procedure
3.1 All information concerning students, alumni, employees, and University business is to be held in strictest confidence.

3.2 Employees are to discuss confidential information with only those individuals who are authorized in the performance of their duties to have access to the information and in accordance with the Family Education Rights Aid Privacy Act and the Buckley Amendments.
 

3.2.1 Employees approached to discuss or release confidential information must direct the request to the appropriate individual or department manager.

3.3 Computer access to student, alumni, and employee information is restricted to authorized employees who have a need to know such information in accordance with the performance of their duties.

3.4 Employees will be informed of the confidentiality of information by the Human Resources Department in the new hire orientation.

3.5 Any unauthorized access to or release of information or discussion of student, alumni, and employee information or University business is subject to the appropriate University disciplinary procedure and may include termination of employment.

4.0 Definition of Terms
4.1 Confidential information encompasses, but is not limited to the following:

• All student and alumni information, including the academic record
• All employee information, including the personnel file
• Plans of business operations (past, present and future)
• Incidents (i.e., fire, disaster, etc.)

Effective: 02/01/2000